Appropriate Use: Generative AI #
Please be aware that these Generative AI tools contain functionality which allows the upload of pictures and files. It is the responsibility of the user not to upload content or enter prompts which may generate inappropriate or concerning text or imagery, or which contains any personal, sensitive or confidential information.
What are Gems? #
Gems in Gemini are essentially custom, reusable AI experts that you can create to serve a specific purpose. By giving a Gem a name and a detailed set of instructions you personalise Gemini’s behaviour, tone, and knowledge base. This feature saves time on repetitive tasks and ensures consistent and relevant responses.
The ability to upload your own files (like curriculum guides, notes, or school policies) is what makes Gems powerful in education, as it grounds the AI’s responses in your specific, relevant context.
How could I use Gems in Education? #
A Gem is an incredibly powerful tool in an educational setting because it allows you to create a permanently instructed, personalised AI assistant for a specific role or task, saving significant time on repetitive prompting.
Examples of Gems with an Education focus #
Click on the link below to find more examples of how Gems could be used in the Scottish Curriculum
Where can I find and create Gems? #
Find
You can explore different types of Gems and create your own by clicking Explore Gems on the left hand navigation within Gemini. From here you will be able to access your Gem manager.
Click on image to enlarge
Create
To create a custom Gem to meet your goals, provide information about your request and requirements.
Persona: Tell your Gem what role to play and how to respond.
Task: Tell the Gem what you want Gemini to do or create.
Context: Provide as much background as possible.
Format: Make sure that you’re specific when specifying desired structure.
Sharing Gems #
Sharing Gemini Gems transforms a personal AI tool into a collaborative asset. Much like sharing a Google Doc, it allows teams and individuals to standardise workflows, scale expertise, and maintain consistency without everyone having to write complex prompts from scratch.
To start sharing Gems you will first have to enable Smart Features within Google Drive. The video and the PDF on the right will take you though the process. Please note you will only need to enable these settings once and then you will be able to seamlessly share your Gems as appropriate.
When you turn on Smart Features in Google Workspace, you agree to let Google Workspace use your Workspace content and activity to personalise your experience across Workspace. Workspace includes apps for businesses and schools, such as Calendar, Chat, Meet, Drive, and more. To learn more, visit the Workspace website. Your local authority is the Data Controller, therefore, please ensure all data is handled in line with your organisation’s data handling policy, the GDPR and the Data Protection Act
How to video and guidance document
