Managing a Teams Meeting

1.   Meetings in Teams 2.  Joining a Teams Meeting
3.  Creating a Teams Meeting 4.  Managing a Teams Meeting
5.   Teams Meeting Roles 6.  Teams Meetings with Learners

There are a number of ways to collaborate during a Teams meeting. This may vary depending on the purpose of the meeting e.g. a staff meeting or supporting learning with pupils or the number of people joining the meeting. As the person organising and hosting the meeting there are a number of things to consider before, during and after the meeting.

Meeting Management Tips

  Managing meeting settings

  • Consider what roles participants in meetings should have. If you make a pupil a presenter be aware that they can then mute or remove others as well as present their screen.
  • Add another teacher/s as a Presenter to help manage the meeting e.g. muting users and managing the chat
  • Consider turning off incoming video from the … menu if your connection is poor
  • Make use of the Blur background or Custom Backgrounds as appropriate to hide some of your surroundings (this is only available in the desktop app)
  • In meeting invitations you can include instructions about how the meeting will be managed e.g. to ask questions open the chat side panel, click the Chat icon,  to raise your hand during a meeting, type Hand Up in the chat panel
  • You may want to look at another part of Teams during a Teams Meeting e.g. to send a message but still need to unmute. Find out more: Moving around a Teams meeting
  • Use the meeting controls to mute your microphone or switch off your camera in larger meetings where you don’t need to speak.

Manging communication and sharing

  • You may want to use the meeting chat to encourage people to type questions during a larger meeting or with pupils. Meeting chat for pupils will only be available in certain scenarios e.g.  a meeting in a channel
  • Ask people to use the ‘Raise Hand‘ feature to help manage meetings, if they want to speak, or have a question
  • Mute participants microphones when appropriate (although users can override their mute setting
  • Be aware that you cannot disable another participant’s video
  • Meeting organisers and presenters may remove someone from the meeting
  • Use the participants list to see who is in the meeting if you need to ask them something or mute their microphone (not everyone will appear in the camera/icon space)
  • Choose to share your own screen or PowerPoint during the meeting. Be aware of what you already have open if you are sharing your screen (close emails etc.) Find out more from the Microsoft help video: Sharing your screen

  At the End of the Meeting

  • Before ending the meeting the meeting organiser can download an attendance report
  • The organiser of the meeting can use End Now from the … menu to remove all participants from that meeting session (the meeting link remains valid after the meeting)
  • In a channel meeting the ‘chat’ along with any files shared will appear in the Conversations area of the Team where the meeting took place.