Teams Meeting Options

Within Teams meetings there are three roles:

  • Meeting Organiser
  • Presenter
  • Attendee

The meeting organiser will be the only presenter in Teams meetings unless this is manually changed.  Other meeting participants join meetings as attendees not presenters.

Capability Organiser Presenter Attendee
Speak X X X
Enable Video X X X
Participate in meeting chat X X X
Share content X X
Privately view a PowerPoint file shared by someone else X X
Take control of someone else’s PowerPoint presentation X X
Mute other participants X X
Prevent attendees from unmuting themselves X X
Remove participants X X
Admit people from the lobby X X
Change the roles of other participants X X
Use End Meeting Option X
Change Meeting Level Options X

NB Consider what roles participants in meetings should have. If you make a pupil a presenter be aware that they can then mute or remove others as well as present their screen and manage the lobby.

Managing the Lobby and Changing Presenter/Attendee Settings

  • In Advance

After creating a scheduled meeting the organiser can edit the meeting and choose Meeting Options from within the calendar link.

 

 

 

 

 

 

Meeting options will open:

The available options for Who can bypass the lobby? are:

  • Everyone
  • People in my organization and trusted organizations
  • People in my organization (Glow)
  • Only Me

By default the lobby will be set to automatically admit ‘Only Me’ and all participants will be held in a lobby. Once admitted into the meeting any presenters can allow participants access to the meeting.

  • To ensure that pupils cannot use a meeting unsupervised the Only Me lobby should always be used, and if removed re-applied.
  • It is advised that you do not change the Lobby settings to allow ‘Everyone’ to bypass the lobby as this could potentially allow external users to access meetings with learners unsupervised. External access to meetings held in Glow is not currently available, but is expected soon.

The available options for Who can present? are:

  • Everyone
  • People in my organization (everyone in Glow)
  • Specific people (not available for channel meetings)
  • Only Me

It is recommended for meetings involving students you should select Only me. You can change this during a meeting if required.

You may want to choose Specific people as presenters before the meeting (meetings outside of a channel only). For example this may help if want other staff to share their screen or a presentation or to help manage other meeting settings such as muting pupils.

Changing Presenter/Attendee Settings

  • During a Meeting

For both Scheduled meetings and Meet Now the Organiser can use the Participants List to access the Meeting Options (accessed from the top right of the Participant List.)

 

 

 

 

 

In addition individual users’ settings can be changed directly within the Participant list.

 

 

This will be Make an attendee or Make a presenter as appropriate

 

 

 

 

 

 

Microsoft Help

Meeting Options – changing participants settings

Video Guide: Make students wait in the lobby