Class Team Membership

1. Teams in Glow 2. Class Teams in Glow
3. Creating a Class Team 4. Class Team membership
5. Managing a Class Team 6. Teams notifications
7. Hints & Tips 8. More Information

Manage Membership Options

To access the Class Team settings click on the … symbol next to the Class team name.

This is where you can get access the Manage team settings to Add members, Get a link to team and Generate Team code.

Class Teams are Private, meaning you’ll have to add the people or groups you want on the team.

* It is useful to add more than one staff member or a co-teacher to the team to ensure continuity if someone is absent or leaves a school/establishment and to assist with moderation.

You can manage membership of your Class Team in a number of ways outlined below.

  • Use a Join Code. *Join Codes can also now be used in the Teams mobile apps
  • Get a link to team to send to others – students can use a code or a link to join a team
  • Add members using their Glow usernames
  • Add members using an existing Office 365 group, contact group or security group.

* Please note that School Data Sync (SDS) is not currently enabled in Glow.

If a Team owner is moving establishments they should ensure their Teams are handed over to an appropriate staff member before they leave.

Using Join Codes

Join codes allow you to issue a code to allow members to quickly and easily join your Team.

  • Anyone using the join code will be added to the Team with no need for join requests or further approvals.
  • A join code can used as many times as you want.
  • If you use a join code it’s recommended you monitor the membership of the team to ensure only intended users join, and to reset the code regularly or remove the code when it’s no longer required.
  • As join codes automatically admit people to your Team it is not recommended that they are published widely e.g. websites.

Create a code

If you’re a team owner, go to the team name and click More options > Manage team. Select the Settings tab > Team code > Generate. Click Copy. Share the code with your invitees however you choose—send the code to a single person via chat or write it on a white board for a whole room full of people.

Use a code to join a team

Click Teams on the left side of the app, then click Join or create a team at the bottom of your teams list.

Go to Join a team with a code, paste the code in the Enter code box, and click Join.

Settings in Glow O365

* Staff will be able to view the ‘Create team’ and ‘Join a team with a code’ sections.

*Students will only view the ‘Join a team with a code’ and are unable to create new Teams.

Help with Join Codes: https://support.office.com/en-us/article/Create-a-link-or-a-code-for-joining-a-team-11b0de3b-9288-4cb4-bc49-795e7028296f

Create a link

If you’re a team owner, go to the team name and click More options > Get link to team. Click Copy and send the link to the person you want to invite to your team.

That person can simply paste the link into any browser to join the team.

The Team Owner will need to accept the request to add members.

Pending Requests

Go to your Team in the Teams list and select More options > Manage team > Requests to accept or deny requests to join your team. NB this is only where people have joined using a link or have requested to join a private team – if a join code is used they will be admitted automatically.

Request to join

To join a specific team, select Teams > Join or create a team at the bottom of the teams list. Type a specific team name in the search box at the top right and press Enter. Find the team you’re looking for and select Join team.

You will have to request to join a private team and wait for the owner’s approval to access the team and its channels.

Note: If a team owner hasn’t enabled discoverability of their private team, you won’t be able to find it via search and will have to contact them directly to request to join.

Add members individually

  • In the Teams list, go to the team name and select More options > Add member.
  • Type in the name or email address of someone you want to add.
  • Select Add.

Microsoft Help – Add a student to a class team

https://support.office.com/en-us/article/add-a-student-to-a-class-team-b88263bb-ace1-4702-8a48-f8a2cf4af954

Add Members using Groups

If you want, you can add multiple people by typing the name of a contact group, security group, or Office 365 group.

RM Unify Admin Console and O365 Group Creation

Using the RM Unify Admin console you can create O365 groups using membership from your classes and year groups in SEEMiS. These groups can then be used to add membership to a Class Team.

To manually send and create a group in Office 365:

    • Log on to RM Unify as an administrator or teaching staff user
    • Click Management Console, then Groups.
    • Find the group you wish to sync with Microsoft Office 365 and click Actions.
    • Click ‘Create group in Office 365’.
  • Note: This menu option is not available on role groups or non-MIS year groups as these are already automatically created in Office 365.
  • Edit the group name if required and add a description (these will be visible in Office 365).
  • If you want the group content (conversations, files, etc.) to be visible to all users in Office 365, then change the privacy setting to Public. Otherwise it will default to Private, which means that just the group members can see the content.
  • Indicate the ‘Required lifetime’ of the group. There is no automatic deletion of groups e.g. the group could be set to expire at the end of the academic year as the membership of the group will require updates at this point anyway. Click OK.

Add Members using an Office 365 group

  • In the teams list, go to the team name and select More options > Add member.
  • Type in the name of the group you want to add (you will need to know what the name of the group is before you start to type it).

Select Add.

 

More Help

Go to Guide for Team Owners

https://support.office.com/en-us/article/go-to-guide-for-team-owners-92d238e6-0ae2-447e-af90-40b1052c4547?ui=en-US&rs=en-US&ad=US

Microsoft Help – Learn About Office 365 Groups

https://support.office.com/en-us/article/learn-about-office-365-groups-b565caa1-5c40-40ef-9915-60fdb2d97fa2