Google Meet can be used to hold video meetings/web conferences and Google Chat can be used to message other users. All users should be aware of local privacy and safeguarding policies before making use of this service. Google Chat is enabled for staff only.
Only teaching and non-teaching staff can initiate Meets. Learners can only join these. All attendees in a Meet can share their video or screen. There can be up to 100 attendees in total in a Meet
Host Management allows hosts to mute or remove participants in a meeting, limit who can share their screen, limit who can send chat messages, limit video sharing and end the Meet for all. There can be up to 25 hosts included from the total attendees
Using Classroom Meets is recommended where learners are present. All teachers are automatically co-hosts for these and the Meet will only start when a host joins. Classroom members can join once a Meet starts and any external guests must be admitted by a host
Simplified Access Controls are in place so meeting organisers can choose how attendees join a Google Meet.
Google Meet attendee options are Open, Trusted and Restricted (see below).
Additionally, meeting hosts can configure whether guests can join the meeting before hosts.
If your Local Authority/establishment has not opted-in to unauthenticated access then all anonymous users are blocked from Google Meets in Glow
If your Local Authority/establishment has unauthenticated access enabled then external participants do not need a Google account to join the meeting.
If your Local Authority/establishment has unauthenticated access enabled then external participants do not need a Google account to join the meeting.
Anyone within the meeting host’s organisation will be able to join without having to ask to join (AKA knocking)
Anyone outside the organisation but invited via a Google Calendar event, or anyone invited from within the meeting, will also be able to join without having to ask to join
use Calendar invites or quick start Meets with external attendees. Keeping these separate from Classroom helps ensure that learners only join Meets where it is appropriate
use Classroom Meets when meeting with learners
have multiple staff as hosts, if possible, when learners are involved
use the participant list to check attendees. Use the remove attendee option if required
use the host controls as required. This will let you limit attendee screen sharing, video and chat
ensure you are the last to leave a Meet by removing all other participants or end the Meet for all
ensure that all users are aware of local policies.
Do Not
invite groups of learners to Meets through Calendar or quick start Meets. Classroom is more appropriate for this. All Classroom teachers are hosts by default
share Meet codes or URLs with learners, ask them to use the link within Classroom
publish links to your meetings on public websites or Twitter as this could attract unwanted attendees. Share them using channels where you know they will more likely get to the correct people (e.g. via email)
change the default quick access setting. This, along with other meeting controls, will help to ensure that learners are not left unattended in meetings with external people
allow learners into Meets with external guests before the other guests join. This will mean you can verify if guests are the people you expect.
The configuration of Google Workspace in Glow means that individual users can be assigned delegated admin roles for their tenancies. These roles have been designed to give Glow customers/ local authorities as much control over their tenancies as possible. More information can be found on the Google Workspace admin roles page.
These roles may be useful for Glow customers/ local authorities to:
Google Chat is available for teaching and non-teaching staff only and allows for one to one and group messaging. This is configured to make sure chats are only accessible by users within the domain and that the new Chat client is used (Classic Hangouts cannot be used through Glow).
Meet