To improve security and governance across Glow M365, we’re updating how sharing works in SharePoint and OneDrive.
What’s changing?
Default sharing will change from Edit to View
When sharing files in Glow M365, the default permission will be View rather than Edit.
- New sharing links will default to View-only access.
- Content owners can still choose Edit permission when collaboration is required.
External sharing links will expire after 360 days
Currently, when files, folders, or sites are shared with external users, their access does not automatically expire.
Coming soon, new external sharing links will now expire after 360 days.
- New external sharing links will automatically expire after 360 days.
- Content owners will receive reminder emails before access expires, allowing them to review and extend access if needed.
- Existing sharing links will not be affected by this change.
- Expired external sharing links can be renewed if required.
Why are we making this change?
These updates help:
- Strengthen security for externally shared information.
- Ensure external access is reviewed regularly.
- Reduce unnecessary long-term external access.
- Apply the principle of least privilege by making view-only access the default.
What do I need to do?
If you regularly share content externally, please be aware that:
- The default permission when sharing will be View rather than Edit.
- You can still select Edit access whenever collaboration is needed.
- New external sharing links will automatically expire after 360 days
- Content owners will receive reminders when external sharing links are due to expire.
- Existing sharing links will not be affected.
Need help?
If you have any questions about external sharing in Glow M365, please contact your Glow Key Contact (Glow Contacts)