Creating a Teams Meeting

Meetings within Teams can be set up in the following ways:

  • Scheduled
  • Meet Now (ad hoc)

Both types of meetings have slightly different behaviours that can be considered for different scenarios.

Scheduled Meetings Key Features

  • Recurring meetings can be set and will appear in the Teams Calendar
  • Meetings scheduled in Teams will automatically be made an online meeting
  • Meetings can be associated with a Team Channel or standalone
  • Meeting options for presenters/attendees can be set in advance (https://glowconnect.org.uk/teams-in-glow/teams-meeting-roles/)
  • By default all users will join the meeting as attendees. This can be changed in the Meeting options prior to the meeting e.g. to make another teacher a presenter to help facilitate the meeting
  • By default the lobby will be set to automatically admit ‘Only Me’.  The meeting organiser must be present to open the meeting.  The lobby can be managed by any presenter once in the meeting
  • For meetings within Team Channels the meeting ‘chat’ is hosted within the conversation area of the Team and the ability to chat will be controlled by the channel or individual post settings. Meetings within channels also honours individual user mute settings 
  • Meetings can be used both before and after the scheduled time by anyone in Glow with access to the meeting link
  • To ensure that pupils cannot use a meeting unsupervised the Only Me lobby should always be used, and if removed re-applied
  • If removing the Only Me lobby for any reason, automatically admit ‘everyone’ should not be used as this could allow external users to access meetings with learners unsupervised. *External access to meetings held in Glow is not currently available, but is expected soon.

Meet Now Key Features

  • Meetings can be created within a Team channel
  • Meetings are not just limited to Team members if the link is distributed to others within Glow
  • The Join button within the channel disappears after the Meet Now ends
  • Meeting ‘chat’ is hosted within the Teams conversation area and the ability to chat will be controlled by the user’s ability to post in the channels and honours individual user mute settings
  • Meeting options cannot be set in advance, and all participants will join as attendees. This can be changed within the Meeting Options or within the participant pane during the ‘instant meeting’
  • By default the lobby will be set to automatically admit ‘Only Me’. The lobby can be managed by any presenter once in the meeting
  • To ensure that pupils cannot use a meeting unsupervised the Only Me lobby should always be used
  • If removing the Only Me lobby for any reason automatically admit ‘everyone’ should not be used as this could allow external users to access meetings with learners unsupervised. *External access to meetings held in Glow is not currently available, but is expected soon
  • Meetings are created at point of use rather than scheduled beforehand. However an announcement about the meeting time could be made in the Team conversation area or elsewhere e.g. join our class meeting every Friday at 10am.

Microsoft Help

Scheduling a meeting in Teams

Start an instant meeting in Teams (Meet Now)

Video tip: Meeting in channel