Category: Glow O365

Teams Meetings – Only Me Lobby

Do you organise Teams Meetings to support learning with pupils or work with other staff? Here are some useful updates that will help you manage access to your meetings.

The Only Me lobby control is now available from Meeting options. This will help you manage access to your meetings by holding participants in a lobby ready for you as a meeting organiser to admit them. It will also help if you need to remove someone from the meeting as they cannot re-enter without being admitted again.

From 26th November the Only Me lobby control will be the default option when creating new Microsoft Teams meetings and will also be applied to all existing meetings already set up in Glow. Please note that this will mean these meetings can only be started by the meeting organiser and all participants will be held in a lobby.

It is possible to change the lobby options in advance of and during a meeting but remember there are a few things to consider before doing this. This could be used if you are unable to attend a meeting you’ve already organised or if you are having a meeting with a large number of staff but no pupils.  Find out how to access and change the lobby settings: Teams Meetings Options

Get more help on managing meetings using the Only Me lobby: Managing a Teams Meeting

Microsoft O365 – Further Security Enhancements.

Security of all IT systems should always be continually reviewed and that is the case with Glow also, as of today (4th March) further enhancements have been added to Glow to further protect its users and their data and devices from external threats.

As of today, there is an increased level of protection being applied to Microsoft O365 Exchange.

What does this mean for Glow’s users?

  • The majority will see no impact,  some emails that are received into Glow that are identified as spam or another external threat will no longer appear in user’s Inboxes. 
  • Users can no longer send or receive certain file types – e.g. .exe files or JAVA files.  If these need to be shared between Glow users then OneDrive or SharePoint should be used.
  • Users may see warnings on some emails that either pose a very low threat or could not be scanned.

How do you find out more?

There is more information about this change here on Glow Connect – https://glowconnect.org.uk/additional-security-for-microsoft-o365/

 

Updates to SharePoint Team sites

Glow users have access to SharePoint Team sites where they can customise content to collaborate with colleagues or with their classes.

Microsoft will be making changes to the format of the classic SharePoint Team sites to make them more dynamic and mobile-ready. These changes are expected to be implemented in March.

Whilst the format of the classic SharePoint Team sites may have changed all the content will still be there and it can be easily reverted back to the classic SharePoint homepage if required. If a user has customised the classic team site in the past then this will not be updated to the new modern home page.

You can find out more on Microsoft’s website.